EDI 1.5 to be Implemented in JNPT Customs on 5 April 2011
[Ref: Public Notice No. 29 dated 15 March 2011]
Sub:
Implementation of Indian Customs EDI System v1.5 (ICESv1.5) at JNCH on 5-4-2011
Attention of the Importers, Exporters, CHA s, trade
and all other agencies concerned is invited to the various Public &
Facility Notices issued by this Custom House regarding computerised
processing of Export/Import documents under Indian Customs EDI system.
2. Currently, ICES operations at Jawaharlal
Nehru Custom House, Nhava Sheva,
Dist. Raigad – 400707, are being implemented on a
stand-alone system on which LAN based connectivity has been provided to
concerned Customs officers and Service Centre. The system is being managed by
officials from the National Informatics Centre. Also, the State Bank of India,
Bank of India, and IDBI Bank are connected to ICES through Message Exchange
Server.
3. As part of the implementation of CBEC’ s IT
Consolidation Project, the EDI operations at Jawaharlal Nehru Custom House, Nhava Sheva, Dist. Raigad, would be shifted to ICES 1.5, an enhanced/ modified
version of the application software currently operational at other Custom
Houses. This software, developed by NIC, is implemented at CBEC’s National Data
Centre at New Delhi. The System Integrator for the project is M/s TCS. The
application would cater to the needs of Customs officials at Jawaharlal Nehru
Custom House, Nhava Sheva
as also the Service Centre operators, who would be working on CBEC’s new Local
Area Network infrastructure implemented by M/s HP Sales India Private Ltd.
Connectivity to the Central servers at the National Data Centre has been
provided through CBEC’s MPLS network, as part of the Wide Area Networking project
implemented by a consortium led by M/s. BSNL Ltd. All the directories would be
updated centrally at CBEC’s National Data Centre in New Delhi.
Service
Centre
4. The Service Centres
at Jawaharlal Nehru Custom House, Nhava Sheva, would continue to be managed by M/s CMC, under
arrangement with C
CHA
s/Importers/Exporters
5. The CHA s/Importers/Exporters may file their
documents either through Service Centre or through ICEGATE from their premises.
The acknowledgment for filing Bill of Entries/Shipping Bills would reach the
registered e-mail address of CHA s/Importers/Exporters. The details of message
exchange formats for filing Bills of Entry/Shipping Bills are available at
ICEGATE website http://www.icegate.gov.in at http://www.icegate.gov.in/ICES1.5.htm.
The CHA s/Importer/Exporters may use their own software for filing Bills of
Entry/Shipping Bills in prescribed message exchange formats. The free download
version (1.5) of RES Package is also available on ICES website at http:// ices.
nic.in/ ICES/Home. aspx
after registration.
Shipping
Lines/Steamer Agents/Console Agents
6. The Shipping Lines/Steamer Agents/Console Agents
would file IGM/EGM/Console IGM s only through ICEGATE. The acknowledgement for filing
IGM/EGM/Console IGM s would reach the registered e-mail address of the Shipping
Lines/Steamer Agents/Console Agents. The message exchange formats for filing
IGM/EGM/Console IGM s are given on ICEGATE Website http://www.icegate.gov.in at
http://www.icegate.gov.in/ICES1.5.htm. The concerned Lines/Agents may
prepare/use their own software for filing IGM/EGM/Console IGM s in prescribed
message exchange formats. The facility for filing of IGM/EGM/Console IGM s
through floppy at Service Centre is not available in ICES V1.5. All the
Shipping Lines/Steamer Agents/Console Agents are hereby informed that they
should get their directories verified at New Customs House, Mumbai.
Banks
7. The State Bank of India, Bank of India and IDBI
Bank, Nhava Sheva would be
connected to their Central Servers through Internet and the banks system would
interact with CBEC’ s Central Server through a
messaging system.
Custodians
(Port Terminals and CFSs)
8. The EDI Message Exchange that was going on in ICES
V1.0 would also continue in ICES V1.5, with some modifications. The custodians (Port Terminals/CFSs) may
confirm about the message exchange formats with the ICEGATE Team/Officers of
the Directorate General of Systems & Data Management, New Delhi.
Important
changes in ICES 1.5 version over ICES 1.0 Version
9. The implementation of the new application would
entail certain changes in the existing Customs systems and procedures at JNCH, Nhava Sheva. These are being listed below for ease of
reference:
9.1. The
enquiry (document status) facility to users of Service Centre would include
document submission status (fresh and amendment) and query status.
ICEGATE Document Tracking System (DTS) would also
continue to be available.
9.2. It may
be noted that print out of processed Bills of Entry and Duty payment Challans would continue to be obtained by users from
Service Centre for the Bills of Entry filed through Service Centre. In case the
Bs/E are filed through ICEGATE, then check list and Duty payment Challans would continue to be obtained by users from their
Premises.
9.3. The
printout of ‘Out of Charge’ copy of Bills of Entry and Let Export Order and EP
copies of Shipping Bills would now be printed from the SSO-ID of the Customs
officer(s) designated for the purpose. However, the work of taking out the
print from the Printer & other services would continue to be provided by
the Service Centre Operator located at JNCH/CFS as the case may be. In case, the documents are filed through
ICEGATE, then specified amount is required to be paid to the Service Centre
Operator towards the stationery and services.
9.4. It may
be noted that since the document numbers are to be assigned by the Central
Server at a national level, once other ICES 1.5 sites are operational, all
document numbers e.g. for Bills of Entry, Shipping Bills, IGMs, EGMs, Challans, would not be in a continuous series for each
location.
9.5. The duty
payment Challans would now be provided to the
designated Banks through electronic messaging and the bank in turn would
electronically confirm payment details to ICES 1.5 system.
9.6. The
State Bank of India, Bank of India and IDBI Bank are advised that the Desk
Manager handling Challans pertaining to the above
locations should ensure that the Challans accepted on
specified date by the Cash Officer are either accepted or rejected. There
should not be any document pending in the Cash Manager’s queue at end of day on
specified date, since data from this queue will not be migrated as part of the
migration of ICES operations to data centre.
9.7. The Shipping
Lines /Steamer Agents should note that all IGM/ EGM/ Console IGM s which have
been filed through Service Centre should be submitted in the system failing
which these details will have to be re-entered after migration to data centre
through ICEGATE.
9.8. It may be noted that all
documents entered in the Service Centre and pending for submission in Version
1.0 must be submitted prior to 2.00 P.M. on 31-03-2011 failing which these
would have to be re-entered after migration of ICES operations to Data Centre.
For instance, if for a shipping bill, a job has been entered and not submitted
prior to 2.00 P.M. on 31-03-2011, it would have to be entered again after
migration to Version 1.5.
9.9. As in
the case of Import documents, CHAs filing Export documents would be required to
use their PAN based registration numbers, provided by the Policy Section of
General Commissionerate, New Custom House, Mumbai. As
per the Public Notice No. 13/2010 dated
22-04-2010 issued by the Commissioner of Customs (General),
9.10. It may
be noted that now in ICES 1.5 generation of temp scroll will be mandatory for
DBK scroll generation.
9.11. The
specifications for EDI messages for Bills of Entry and Shipping Bills for users
filing documents through internet are available on the ICEGATE
Website: http://www.icegate.gov.in/ICES1.5htm.
9.12. All Licences registered in locations running on ICES 1.5 shall
be available for automatic online debits against Bill of Entry filed at any of
the ports which are operational under ICES 1.5.
A common Ledger of Licences shall be centrally
maintained in the system for debits in respect of Bills of Entry filed at all
the ICES location operating under ICES 1.5. Therefore, no TRA shall be
required. However, TRA shall be issued for NON EDI Locations which are still
operating manually or for ICES locations which are running on old ICES Version
1.0. For this the TRA shall be generated in the system and a hard copy of TRA
shall be issued which has to be registered in the system at ICES1.0 locations.
9.13. The TRA
s issued by the non-EDI locations and non centralized locations will be
registered in the same manner as license registration. On registration of TRA
against a DEPB, the system will generate a TRA registration number. This
Registration Number should be endorsed on the Importer’s copy of TRA (original)
and the Customs copy received from the issuing Customs station. Only fresh RAs
will be registered in the EDI System. Partially utilized RAs will continue to be
handled manually. Following particulars shall be entered in the System through
the menu relating to transfer release advice.
(i) Release Advice No.
(ii) Release Advice Date.
(iii) Release Registration No.
(iv) Customs Station to which issued.
(v) IEC of R.A. holder if different from DEPB
holder.
(vi) DUTY CREDIT AMOUNT transferred.
(vii) Export FOB amount transferred.
(viii). Invoice No.
(ix). MAWB/BL No/DT
(x). HAWB/HBL No/DT.
(xi). Conditions if any
10. It is hereby informed that commencement of live
operation in respect of documents to be handled at Jawaharlal Nehru Custom
House, Nhava Sheva on the
new EDI application ICES 1.5 from National Data Centre shall be with effect
from 05-04-2011. The TIME- SCHEDULE for migration from ICES v1.0 to ICES v 1.5
is as per TABLE below:
|
Date & Time |
Activities |
Remarks |
|
31-03-2011 at 2.00 PM. |
Filing Documents in EDI through Service
Centre & ICEGATE will be stopped. |
|
|
01-04-2011 till 12.00 Noon |
Officers to process & clear all documents in
EDI pending at various stages |
EDI Operation would be available for
processing only and no new noting is permitted |
|
01-04-2011 at 2.00 P.M. |
Banks to stop collection of duty payment |
|
|
01-04-2011 till 2.30 P.M. |
Banks to clear all the pending receipts |
|
|
01-04-2011 till 4.30 P.M. |
Processing Import/ Export documents in the
Docks and giving out of charge/LEO |
|
|
01-04-2011 |
Manual Noting of documents will be permitted. |
Except DEPB, EPCG, DEEC Shipping Bills because
of Licence Transmission requirements. |
|
05-04-2011
9.30 A.M. |
Filing of EDI documents in ICES V1.5 |
|
11. Operation at Various Stages includes Assessment,
Examination, Query & Replies, Amendment, Duty Payment, Goods Registration,
OOC/LEO, Entry Inward, Sailing Report etc.
11.1. Since, the last Drawback Scroll in ICES V1.0
generated would be on 17-03-2011, the Banks are advised to credit the Drawback
amount in to the Exporters’ Account positively on the same day but certainly
not later than 18-03-2011. The next DBK Scroll can be generated only on/after
06-04-2011 in ICES V1.5.
11.2. If a Carrier/Console Agent files manual IGM
during the period from 1st April to 4th April, 2011, then, they will
necessarily have to file EDI IGM on 05-04-2011, in ICES V1.5, through ICEGATE
only. For legal purposes, the date of
filing of Manual IGM and Entry Inward date entered into Manual IGM would be
taken into account.
11.3. No manual EGM shall be filed during the period
from 1st to 4th April, 2011. Hence, EDI EGM shall be filed either (i) on/before 2.00 P.M. on 31-03-2011 in ICES V1.0 or (ii)
on 05-04-2011 after 9.30 am in ICES V1.5 through ICEGATE only.
11.4. The
Banks will continue to collect the duty for EDI B/Es and Cess
for EDI S/Bills up to 2.00 P.M. on 01-04-2011 and will resume collection of
duty in the ICES 1.5 on 05-04-2011 after confirmation from the Systems Manager,
JNCH, Nhava Sheva.
11.5. For the B’s/E which are manually noted, the authorized banks are
hereby, directed to collect the duty and report to EDI Section by generating
scroll on daily basis. Similarly, for
the S/Bills, which are manually noted, the aforesaid procedure will apply for
collection of duty & Cess as applicable.
11.6. There would be concurrent audit in ICES V1.5 for all types of Bills
of Entry for few days till the introduction of RMS in ICES V 1.5. Further, the
Concurrent Audit would be done for all the B/Es noted manually.
11.7. For the
B/Es which are manually noted, the Cash Section would collect the duty. Similarly, for the S/Bills, which are
manually noted, the Cash Section would collect the Cess,
if applicable.
The modalities for manual filing of Bills of Entry
and Shipping Bills would be notified separately.
12. The users of ICES v 1.5 may note that, the
allocation and nomenclature of Assessment Groups (Import/Export) has been
revised as in TABLE below:
|
Appraising Group |
Chapter Number (Begin) |
Chapter Number (End) |
Name of Applicable Export Promotion Scheme (Code) |
|
1 |
1 |
26 |
|
|
1A |
27 |
27 |
|
|
2 |
28 |
28 |
|
|
2A |
29 |
29 |
|
|
2B |
30 |
31 |
|
|
2C |
32 |
34 |
|
|
2D |
35 |
36 |
|
|
2E |
37 |
37 |
|
|
2F |
38 |
38 |
|
|
2G |
39 |
39 |
|
|
2H |
40 |
40 |
|
|
2I |
41 |
43 |
|
|
2J |
44 |
46 |
|
|
2K |
47 |
49 |
|
|
3 |
50 |
71 |
|
|
4 |
72 |
83 |
|
|
5 |
84 |
84 |
|
|
5A |
85 |
85 |
|
|
5B |
86 |
92 |
|
|
6 |
93 |
99 |
|
|
7 |
|
|
Misc Export Promotion Schemes |
|
7A |
|
|
Customs Clearance
Permit (13) |
|
Jobbing (20) |
|||
|
7B |
|
|
DEPB (06 & 07) |
|
7D |
|
|
DEEC (01,02,03, 05 and 17) |
|
7G |
|
|
EPCG (11 & 12) |
|
7H |
|
|
Duty Free
Credit Certificate (22) |
|
7I |
|
|
DFIA (26) |
|
7N |
|
|
Replenishment Licence (8) |
|
7R |
|
|
DFRC (18) |
|
7U |
|
|
EOU (21) |
13. After migration to ICES 1.5, following activities
presently handled by Service Centre would be handled by the designated Custom
Officers/Staff:
|
Sr. No. |
Activities
|
Designated
Officers/Staff |
|
1 |
Enable Printing of S/Bill after LEO in Shed |
PO/EO/TA – Export Shed/EDI |
|
2 |
Registration of Licences
/Scrips in case of Exports promotion schemes |
TA/STA – Licence
Section |
|
3 |
Re-transmission of Shipping Bills to DGFT |
TA/STA – EDI |
|
4 |
Enable printing of Bills of Entries after out of
Charge |
EO/TA – Import Shed |
14. Regarding Helpdesk facilities the following
may be noted:
ICEGATE
14.1. ICEGATE
users/stake holders i.e. CHA/Shipping Agent/CFS/Port Terminals etc may interact
with the Helpdesk at 011-23379020 and 011-23370113 / 23370133 or through e-mail
icegatehelpdesk
@icegate.gov.in.
LOCAL
HELP DESK
14.2. After exhausting all the above Help Desk
facilities, in case the problem still exists and in case the problem requires local
solution, then, users may also directly contact the following Officers of
|
Name of the officer S/Shri |
Designation |
Telephone No |
Email-Id |
|
P. Anjani Kumar |
Systems Manager |
27241253 |
pakumar@nic.in |
|
S.K. Yadav |
Alternate Systems Manager |
27243184 |
edi.jnch@nic.in |
|
Anil Chaudhary |
Appraising Officer |
27244806 |
edihelpdeskjnc@yahoo.com |
14.3. Further
a team of Nodal officers for each of the CFSs, is being appointed. The local Helpdesk
is also being strengthened by including more officers. The names and telephone
numbers of the officers will be notified separately.
15. It is expected that this will greatly
facilitate clearance of, reduce time taken for clearance, and improve the
efficiency of Customs officers. As this would be a launch of ICES 1.5, users
may like to provide feedback for improvement in the working of the system. CBEC
would also be making further modifications in the system to enhance
functionality of the system and these changes would be notified from time to
time.
16. Difficulties, if any, faced by the trade along with
comments/feedback for improvement may be brought to the notice of the Officers
designated as above. Besides, the assistance would be available at icegatehelpdesk.manager @icegate.gov.in
F.No.EDI-13
/2010 JNCH