Mandatory Documents with Applications for IEC

The following Trade Notice was issued by the Zonal Jt. DGFT, New Delhi on 23rd September 2010.

[DGFT Trade Notice No. 07 dated 23rd September 2010]

This supersedes all earlier trade notices on IEC issued by this office.

With a view to streamline the issue of IE Code Number the following guidelines are issued in the interest of Trade & Industry to avoid any deficiency in any application:-

Mandatory documents with application for IEC

A. For Fresh IEC(Para 2.9 of Handbook of Procedure Vol.I 2009-14):-

1. Covering letter.

2. Application Form Part (A, B & D) to be filled in and all pages to be signed by the applicant.

3. Application must be accompanied by documents as per details given below:

3.1 Bank Certificate as per the Proforma (Part B) in the application. The Banker must certify:-

(a) The details of the a/c including the nature of a/c, the a/c number with date from which the account is maintained by the applicant firm,

(b) Registered/official address of the firm, and

(c) Photograph of the applicant.

The signing official of the Bank must put his/her official name seal with designation.

3.2 (a) In case of Limited companies (both Private and Public Ltd.):

(i) Extract of Board of Resolution in favour of the applicant.

(ii) Memorandum of Association along with Certificate of Incorporation.

(iii) Form 32 in case of change of Directors and Form 18 in case of change of Registered office-wherever applicable.

(b) In case of Partnership firm:

(i) Notarized Partnership Deed showing date of formation of the firm.

(ii) No Objection Certificate from other Partners/HUF.

3.3 Self certified copy of Permanent Account Number Card (PAN Card- both sides) issued by Income Tax Department. The application for IEC to be made only after obtaining the PAN from the Income Tax Department.

3.4 Two passport size photographs of the applicant.

3.5 Self addressed envelope with Rs. 30 postal stamp.

3.6 Demand draft/Pay order for Rs. 250/-

B. For Duplicate IEC:-

Please refer Para 2.9 and 2.14 of HBP(Vol.I)-2009-14(updated on 23.8.2010). Documents to be submitted:-

1. All documents as applicable for fresh IEC

2. In addition, an affidavit as per Appendix 24.

3. Copy of FIR

4. Demand draft/Pay Order for Rs. 200/-

C. For modification of existing IEC:-

1. Application form Part A, C & D to be filled in and all pages of the application to be signed.

2. Proof of change of name/address/branches/constitution of Ltd. companies etc.(Form 32/Form 18)

3. Fresh Bank certificate certifying the detail of the bank A/c, registered address, and photographs of the applicant in case of change of applicant(whose photo is to be affixed in the IEC)

4. Demand draft/Pay order for Rs. 1000/-

C. Counter Assistance:-

The staff at the IEC counter will check the documents as per the check list, which need to be filed by him/her. If the documents are not sufficient, then he/she will return the application there and then.

File No.Misc.1/IEC/AM.10